Payroll Questions? Start Here.

New employers generally need their legal business information, Federal Employer Identification Number (EIN), business bank information, applicable state payroll tax accounts and employee information before the first payroll can be processed.

We will also need the information necessary to establish each employee, including tax withholding, pay rate, hire date and direct deposit information when applicable.

Bayview will walk you through the setup process so you know what is needed before your first pay date.

Setup time depends on the size and complexity of the business, the number of employees, the states involved and whether you're starting payroll for the first time or moving from another provider.

The fastest setups happen when company, tax, employee and prior payroll information is provided accurately and promptly.

Payroll pricing depends on factors such as your number of employees, payroll frequency, services selected and the complexity of your account.

We prefer to understand what your business actually needs rather than quote a generic package that may include services you will never use.

Contact Bayview for a customized quote.

Bayview can support businesses with services surrounding payroll and workforce administration, including HR support, timekeeping, electronic onboarding, background checks, retirement plan integrations, workers' compensation options, employee benefits integrations and bookkeeping support.

The exact services used can be tailored to the needs of your business.

Common payroll schedules include weekly, biweekly, semimonthly and monthly. The best choice depends on your business, workforce and any pay-frequency requirements that apply in the states where your employees work.

Bayview can help you compare the practical differences before you establish or change your payroll schedule.

Yes. Direct deposit is available for employees who have been properly established for electronic payment. Employees generally provide authorization and valid bank account information.

Payroll submission deadlines may apply because direct deposit files must be transmitted before the actual pay date.

Payroll deadlines depend on your pay date, funding method and the services being used. Direct deposit payrolls generally need to be approved in advance of the employee pay date.

See our Payroll Processing Guidelines for more information, or contact your payroll representative if you have a time-sensitive payroll.

Contact Bayview as soon as you discover the issue. The appropriate correction depends on whether payroll has already been finalized, whether money has been transmitted, and what portion of the payroll needs to be corrected.

Do not submit a second payroll or reverse a transaction without first confirming the correct approach.

Yes. Employees with self-service access can generally view payroll information such as pay stubs and applicable year-end documents online.

Employees who need access should use the Bayview Login Hub or contact their employer if they have never been registered.

Employers generally need the employee's legal name, address, Social Security number, hire date, pay information, federal and applicable state withholding information and direct deposit details when used.

If your company uses electronic onboarding, employees may be able to complete much of this information electronically before their first payroll.

Bayview can support 1099 contractor payments and year-end reporting when those services are included in your account.

Whether a worker should legally be classified as an employee or independent contractor is a separate classification question. Employers should make that determination based on applicable federal and state rules.

Many employee changes can be made through your payroll system or submitted to Bayview, depending on how your account is configured.

Changes affecting an upcoming payroll should be made before payroll is finalized. For sensitive bank or identity information, use the secure method provided by Bayview rather than ordinary unsecured email.

Notify Bayview or update the employee record as soon as possible and provide the employee's termination date and any final payroll information.

Final-pay requirements can differ by state, so employers should consider the rules that apply where the employee works.

Payroll tax services can include applicable federal and state payroll tax deposits and filings based on the services established for your account.

Employers are responsible for providing accurate company and payroll information and notifying Bayview of changes that may affect tax registrations, jurisdictions or filing requirements.

Depending on your account setup, employees may have electronic access to year-end forms and printed forms may also be available or mailed as part of your year-end services.

Employees should make sure their mailing address is current before year-end.

Yes, contractor year-end reporting can be supported when 1099 services are part of your account and the required contractor information and payment history have been provided.

Payroll reports and applicable quarterly or year-end documents may be available through your employer payroll portal.

Bayview's Payroll Help Videos also include walkthroughs for locating common reports in the payroll system.

January is often convenient because it begins a new calendar year, but you do not have to wait until January to change payroll providers.

Businesses can transition during the year as long as prior payroll history and year-to-date balances are transferred accurately.

Our Switching Payroll Providers guide shows what records are typically needed depending on when you move.

A transition commonly requires company banking and tax information, employee records, applicable payroll tax account information and payroll history from your previous provider.

If you switch after payroll has already been processed during the current year, year-to-date wages, deductions and tax balances also need to be established.

Yes. Mid-year payroll conversions are common. The key difference is that the new payroll system needs accurate prior payroll history for the current year.

Bayview will tell you which reports are needed based on the timing of your first payroll with us.

Yes. Bayview supports businesses with employees working in multiple states.

Multi-state payroll may require additional state or local payroll tax registrations and account information based on where employees work and live.

Let us know about each work location before the employee's first payroll so the appropriate setup can be reviewed.

Tell Bayview before the employee is paid. Hiring an employee who works in a new state can create new payroll tax registration and withholding requirements for the employer.

We can help identify the payroll information needed for setup, although registration, legal and tax obligations ultimately depend on the applicable jurisdiction and your business circumstances.

Yes. Employer payroll tools allow authorized users to access payroll information and perform applicable payroll functions online.

Use the Bayview Login Hub for current system access.

Start with the Bayview Login Hub . Make sure you are using the correct employer or employee portal.

If you forgot your password, use the password-reset option provided by the portal. If you never received a registration email, contact your employer or Bayview for assistance.

Yes. Our Payroll Help Center includes tutorials for common tasks such as adding employees, direct deposit, employee portal access, payroll processing, reports and timecards.

Absolutely. Bayview's service model is built around having real people available when clients need help.

Call Bayview at 855-954-2995 or use the support options on the website to reach our team.

Payroll reporting and general-ledger information can often be configured to support a company's accounting workflow.

The best setup depends on the accounting system, chart of accounts and reporting structure being used. Bayview can review your needs during setup.